Supplier (Exhibitor) Guidelines

Automotive Expo & B2B Meetings is the leading B2B Automotive Trade Fair in Romania, organized with the purpose of development and improvement of business relations, dedicated to automotive manufacturing professionals, buyers, suppliers and sub-suppliers.

During Automotive Expo & B2B Meetings we facilitate the exhibition of products, the presentation of new technological innovation, the access to information, the cooperation and the development of new partnerships.

In order to prepare your participation in the event we recommend you to use the online applications Invite to Event, Meetings planner and My program.

Invite to Event, Meetings planner (receiving invitations for meeting) and My program is included in the cost of the stand. If you plan meetings before the event, they will be displayed with details in My program.

For Meetings planner (sending invitations for meeting), there is an additional cost. If you opt for this service, it must be selected during registration in the optional list.

The meeting planner can be used in the month in which the event takes place. We recommend you to use it actively. Initially you can send 14 invitations. Those invited have the possibility to approve or refuse. They receive a notification by e-mail when the invitation is sent and a reminder after 3 days. If they approve, the system plans the meeting automatically. If they refuse or do not respond within 5 days, the system cancels the invitation and unlocks the respective time slot so that you can invite another company. We also recommend that you use the Meeting Planner together with other methods of generating meetings, such as using the Invite to Event application (available in your account after registering and logging in to the website) and traditional methods of inviting other participants to your stand or to visit the stands of other exhibitors that are of interest to your company. Some companies are more successful in planning meetings, others have a lower rate, due to considerations related to a multitude of factors, such as the field of activity, the size and notoriety of the company, etc. Regardless of these factors, better results can be obtained if the following recommendations are followed: 1. designation of a person responsible for preparing participation in the event; 2. the appropriate and sometimes persistent use of online applications (Meeting planner, Invite to Event) and traditional methods (direct invitation or visit) to generate meetings.

Automotive Expo & B2B Meetings is the most effective event for suppliers and buyers from Automotive Industry, organized in Romania and all the major automotive companies are invited. Due to the careful selection of participants, the online tools available for the event, the preparation, the invitation of participants and the planning of meetings before the event, every participant has the possibility to optimize his program in order to maximize the productivity of meetings and his participation in the event.

Suppliers (exhibitors), buyers and other technical people from OEM, Tier 1, Tier 2 and other sub-suppliers from the Automotive Industry.

The list of participants is available at https://automotiveexpo.intradefairs.com/participants

Definition of the “Supplier (Exhibitor)” and the “Buyer” in the event acceptance.

The “Supplier (Exhibitor)” is a company representing person who wants to promote and sell (or to sell & buy) products or services for his company related to the Automotive Industry.

The “Buyer” is a purchasing professional, technical people or other representing person, who is searching to buy products or services for his company, related to the Automotive Industry.

The date of the event is specified on the event website https://automotiveexpo.intradefairs.com

The address of the event location is specified on the event website at  

https://automotiveexpo.intradefairs.com/location

We recommend you the online registration at the following address: https://automotiveexpo.intradefairs.com/registration

If you are a new user of Intradefairs platforms (Intradefairs, Automotive Expo, Industry Expo, Technology Expo, Manufacturing Expo, Emsetech).

Please select the Registration button and follow the steps described at the online registration.

If you are a new user of Intradefairs platforms (Intradefairs, Automotive Expo, Industry Expo, Technology Expo, Manufacturing Expo, Emsetech).

Please select Login, enter your email and password and after logging into your account, please select the Registration button and follow the steps described at the online registration.

If you don’t remember your old password please select Reset Password.

Your early registration gives you the possibility to better optimize your participation, your meetings and your program at the event. You can also ensure that the other participants are available to meet you. The selection of the exhibition stand(s) location is made directly by the Supplier (Exhibitor) at the online registration based on the order of the registration.

Physical attending (at the expo location)

1. Exhibition Stand

We can offer you the possibility to participate in the event with an exhibition stand built by us (it includes 9 m² surface (3 m width X 3 m depth), fascia board with company name, table + 4 chairs, garbage bin and electrical connection 230V). The selection of the exhibition stand(s) type, location and size is based on the order of the online registration.

2. B2B Meetings (Invite to Event and Meetings Planner Online Modules)

Because your time is very precious, we offer the possibility to optimize your time, the number of meetings and the efficiency of meetings by using our online tools (Meetings Planner, Invite to Event, My Program) and sending/receiving invitations for meetings to/from potential clients or actual clients that you would like to meet, during the event.

3. Lunch break and Coffee break

In order to improve the productivity and to increase the number of meetings for each participant, the lunch break and the coffee breaks are provided to all participants at an appointed hour.

4. Other services (exhibition materials, handling & storage, hostess, presentations, etc)

At your request, we can provide you additional services in order to help you better promote your products or services. It is very important to specify these requests upon your registration.

Virtual attending (online)

1. Online B2B Meetings Planning (Invite to Event and Meetings Planner Online Modules)

Because your time is very precious, we offer the possibility to optimize your time, the number of meetings and the efficiency of meetings by using our online tools (Meetings Planner, Invite to Event, My Program) and sending/receiving invitations for meetings to/from potential clients or actual clients that you would like to meet, during the event.

2. Online B2B Meetings by Video Conferencing

In order to held the meetings, we provide you a solution using Zoom Video Conferencing tools.

3. Online Presentations by Video Conferencing

Planning a presentation is very easy with our online tools. In order to held the presentations, we provide you a solution using Zoom Video Conferencing tools.

4. Other additional services

At your request, we can provide you additional services in order to help you better promote your products or services. It is very important to specify these requests upon your registration.

For Buyers

The participation is free of charge for all participating buyers as previously defined.

For Suppliers (Exhibitors)

The cost of each service is defined in the online registration (please select: I’m a Supplier (Exhibitor) and this information will be shown below) at the following address: https://automotiveexpo.intradefairs.com/guidelines/supplier-exhibitor

The Meetings Planner module is part of B2B Meetings services. You have access to this module only by acquiring the B2B Meetings service.

By using the Meetings Planner module, you can send online invitations for meetings to the registered participants in the event and you can increase your participation efficiency by 60%.

Please log into your account at the following address: https://automotiveexpo.intradefairs.com/user/login

User: your email

Password: your password

1. Select Meetings Planner (right side button in your account)

2. Select: Request Meeting

3. Select: Book spot (the meeting timing)

4. Write the reason(s) of requesting the meeting

5. Send the invitation

The invited person will receive an invitation in their account and on their email address. In case of acceptance, the meeting will be planned automatically. You will receive the confirmation.

The meeting planner can be used in the month in which the event takes place. We recommend you to use it actively. Initially you can send 14 invitations. Those invited have the possibility to approve or refuse. They receive a notification by e-mail when the invitation is sent and a reminder after 3 days. If they approve, the system plans the meeting automatically. If they refuse or do not respond within 5 days, the system cancels the invitation and unlocks the respective time slot so that you can invite another company. We also recommend that you use the Meeting Planner together with other methods of generating meetings, such as using the Invite to Event application (available in your account after registering and logging in to the website) and traditional methods of inviting other participants to your stand or to visit the stands of other exhibitors that are of interest to your company. Some companies are more successful in planning meetings, others have a lower rate, due to considerations related to a multitude of factors, such as the field of activity, the size and notoriety of the company, etc. Regardless of these factors, better results can be obtained if the following recommendations are followed: 1. designation of a person responsible for preparing participation in the event; 2. the appropriate and sometimes persistent use of online applications (Meeting planner, Invite to Event) and traditional methods (direct invitation or visit) to generate meetings.

You will receive an invitation on your email address.

Please follow the instructions from the email and log into your account at the following address: https://automotiveexpo.intradefairs.com/user/login

User: your email

Password: your password

1. Select Meetings planner (right side button in your account)

2. Select: Pending requests

3. Select: Approve or Refuse

The Video Conferencing module is part of B2B Meetings services.

By using the Video Conferencing module, you can held online meetings with other registered participants.

Please log into your account at the following address: https://automotiveexpo.intradefairs.com/user/login

User: your email

Password: your password

1. Select Meetings planner (right side button in your account)

2. Select: Approved meetings

3. Select: Go to meeting room

Please log into your account at the following address: https://automotiveexpo.intradefairs.com/user/login

User: your email

Password: your password

Select My program (right side button in your account)

We are always at your service, with fairs and B2B meetings events, built for your success.        

You can see which the following events are and when they will take place on the Events section of Intradefairs website, at https://intradefairs.com.